What your residents see.
The public side of PRISM puts a town's assessing information online, so residents can find what they need themselves and your office spends less time on routine requests. Every parcel is searchable, documents go out by email, forms are filed online, and the whole town is in charts, all kept current from your assessing data. It is live today in Damariscotta.
Four files. No new software for your office.
A town does not need the full PRISM suite to get this. The property lookup, the documents by email, the online forms and most of the town dashboard are built from four things your office already has:
No staff login, no assessing contract, and no change to how your assessor works. Send updated files when the roll changes and the public site follows. The staff side is there if you want it later.
Every parcel, searchable by anyone.
A resident, a buyer, or a neighbor can look up any property in town without calling the office.
The paperwork, emailed on request.
From any property, a resident can ask for its documents and get them by email, instantly.
- Three documents, on request: the property record card, the valuation report, and the tax bill.
- Emailed instantly, as attachments, with no staff step in between.
- Every request is logged for your office, so you can see who asked for what.
- No staff time spent pulling and attaching PDFs for routine requests.
Assessing forms, filed online.
Exemption and current use applications are filled out online, linked to the specific property, and emailed straight to your clerk or assessor with that property already attached. Nothing to print, nothing to re-key.
Every form sits next to a plain-language explanation of the program, and a guide to every way to lower a Maine tax bill covers the rest: exemptions, current use, hardship abatement, and the State tax deferral program.
The whole town, in charts.
Residents and town boards can see how the tax base is made up and how the rate is set, without asking your office to pull a report. Every chart leads to the properties behind it, and every property links to its public record.
Veteran and blind exemptions appear only as counts, and nothing from a business's confidential personal property declaration is shown.
Business accounts, with the confidential part kept private.
Personal property is the part of the roll towns get asked about with the least to show for it. PRISM puts it next to the real estate.
- Every account, publicly searchable, listed alongside the real estate roll, with the same lookup residents already use for parcels.
- Valuation broken out by category: furniture and fixtures, machinery and equipment, and the rest, rather than one unexplained total.
- The owner signs in to see the detail. A business owner sees their own itemized inventory, including items exempt under BETE. That detail is confidential under Maine law and never appears publicly.
Owners maintain their own inventory and file for BETE online, and your office exports inventories across accounts.
Try it as a resident would.
Damariscotta's public lookup, forms, and dashboard are live now. Nothing to sign up for.
Want this for your town?
Hosting and the assessing contract are separate arrangements, and either can exist without the other. Your assessor can keep working exactly as they do now.
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